Disposition and Retrieval of Inactive Records

• Patient Administration Division
• Admissions/Dispositions
• Birth Registration
• Deaths & Casualty/Decedent Affairs
• Inpatient Records
• MEB / IDES
• Medical Evacuation (MEDEVAC)
• Organ Donations
• Outpatient Records
• Release of Information (ROI)

Most inactive records are held at Carl R. Darnall Army Medical Center for two (inpatient records) to three years (outpatient records) after the end of the treatment year before retirement to National Personnel Records Center (NPRC), St. Louis, MO:

Health Records (Active duty)

Health records are not retained locally upon retirement or ETS. If you retired/ETS prior to:

• Army - October 16, 1992
• Air Force - May 1, 1994
• Navy - January 31, 1994
• Marine Corps - May 1, 1994

You may write to:

National Personnel Records Center Organizational Records 9700 Page Avenue St. Louis, MO 63132-5100

After above dates:

Department of Veterans Affairs Records Management Center P.O. Box 5020 St. Louis, MO 63115

If you filed a claim with the VA, your record is maintained by the VA facility near your home.

Outpatient Records

Outpatient records are held locally for three years from the last treatment year. For instance, if you last used record in January to December 2000, your record will be retired in early 2004: You may write to St. Louis, MO., and request copies:

Retirees -

National Personnel Records Center Organizational Records 9700 Page Avenue St. Louis, MO 63132-5100

Family members -

National Personnel Records Center Attn: Reference Service Branch 111 Winnebago Street St. Louis, MO 63118

Inpatient Records

All inquiries for the inpatient records should be made to:

Retirees -

National Personnel Records Center Organizational Records 9700 Page Avenue St. Louis, MO 63132-5100

You must provide:

• Patient’s name
• Status (retiree, military, family member, etc.)
• Name of treatment facility
• Last year of treatment
• Sponsor’s SSN
• Branch of service
• Dates of service
• Type of treatment (health record, outpatient record, etc.)
• Forwarding address/phone number
• Signature (important)
• Remarks as applicable

If you are in need of additional information, please contact the Release of Information, Carl R. Darnall Army Medical Center, at (254) 288-8358/8359, Monday through Friday, 8:30 a.m. - 4:30 p.m.

More about Outpatient Medical Records and other Patient Administration Services